Community virtual events Terms and conditions

Chesterfield borough council
Community virtual events
Terms and conditions

These terms and conditions apply to videos, recordings, music, images, clips, texts, spoken words and photographs (“creations”) that you upload to Chesterfield Borough Council’s website for the purposes of a Community Virtual Event.

There might be other terms

Sometimes uploading a creation to our website means using a tool provided by someone other than the Council. Sometimes the provider’s terms and conditions apply to using their tool. Do read their terms (which you can search for online) as they tell you what the provider can do with your creation when you use their tool.

Personal Information

We (or the provider we use so you can upload your creation) will not share the personal information you provide to us without letting you know first. Read more on how we use your personal data in our privacy policy

We will only use your personal information for the purposes of managing and producing the virtual event:

  • Any contact details we collect will only be used for communicating with you about your creation and will not be shared with anyone else.
  • We usually show your name alongside your creation. We’ll try to remove it if you ask us to, but this isn’t always possible.
  • Please be aware that any personally identifiable information that is included in your creation will be published on the internet. This will include uploading your creation to video hosting platforms (YouTube) and social media.

When you submit your creation to us, you are giving us consent to use your personal information as described above. You can withdraw this consent by contacting dpo@chesterfield.gov.uk, but please be aware that once your creation is published on the internet, we may not be able to recover all copies of it.

You can find more information about the way the council uses your personal information, and your individual rights, by going to www.chesterfield.gov.uk/privacy.

We hope to use your creation

But we can't guarantee it.

We won't pay you for it

We appreciate you sharing your creation with us but sadly we can’t pay you.

Moral rights

When you upload a creation, you give up your moral rights to it. That means we can:

  • Use your creation without identifying you as the creator.
  • Edit or change your creation and you won’t be able to say we’ve treated it in a “derogatory” way. 

Music

The Council will have an online live concert licence for the event when it is streamed online:

The Online Live Concert licence covers the communication to the public and associated mechanical and synch rights of our members' repertoire through digital services.  

The Online Live Concert Licence covers the global repertoire for audiences within the UK. It also covers the musical works owned or controlled by PRS members and, subject to agreed mandates, international audiences via representation agreements with our partner societies. 

Literature

It is the responsibility of the participant to obtain permission to use a work in copyright.

General rule Copyright in the UK for most works lasts until 70 years after the end of the year of the author’s death (‘life plus 70’). The same applies in most countries now. For a work of joint authorship, a work by two or more authors in which the contributions of the authors are not discrete, the period of protection runs from the death of the author who dies last.

For further information see https://societyofauthors.org/SOA/MediaLibrary/SOAWebsite/Guides/Guide-to-Copyright-and-Permissions.pdf

We might contact you

To check if you’ve got permission to use any music, images, clips or text in your creation. Or just for administrative purposes.  We will have to act as “gatekeeper” on rights before the event is streamed to satisfy ourselves that there is no breach of copyright for each item included in the event.

When you own the copyright

You own the copyright if your creation is completely new and original. Which usually means it doesn’t feature anyone else’s content, such as videos and music.

If so, you can do whatever you like with it.

When you don't own the copyright

If your creation contains content – like images, sounds, music or video – made by someone else, the copyright for that content may belong to them.

Which usually means you’ll have to get their permission to do anything with your creation. That includes posting, submitting or uploading it to the Council.

Once you’ve got permission, you can share your creation with the public. On your website, for instance, or on social media.

What the Council can do with your creations

When you share your creation with us, we try to tell you exactly what we’re going to do with it. But that’s not always possible, so here’s what might happen…

When you post, upload or contribute a creation, we can:

a. Use, host or store it in the Council’s services and content

So you might see your creation on the Council’s website, social media or on other sites who have our permission to feature some of our content.

b. Copy, change or translate it, or make things inspired by it

We will only edit your creation where necessary. 

c. Moderate it

Which means we can review, edit, remove or decide not to display it. And, if it breaks any laws, we can refer it to the police and other authorities.

d. And we can use it

  • Anywhere in the world
  • In any medium (for example TV, the internet, radio and apps)
  • For as long as we want.

And anyone we work with can do those things too.

What you can't send us

Don’t send us anything that:

(a)      Was made by someone else, or that copies someone else's creation.

(b)      Is illegal or defamatory (damaging to someone else’s reputation).

(c)      Is inappropriate (offensive, off-topic or disruptive).

(d)      Contains personal details.

(e)      Contains spam.

(f)       Promotes a political party or breaks election or referendum rules. 

(g)      Puts children at risk.

(h)      Infringes anyone’s rights (that includes privacy rights).

(i)       You’ve made as part of your job or for your business.

(j)       Promotes a business.

(k)      Identifies someone (unless you have their consent or, if they’re under 16, the consent of their parent or guardian).

(l)       Is in contempt of court.

(m)     Contains links to content that can't be seen easily, may be unsafe (viruses, worms, spyware and Trojans) or automatically launches lots of windows.

(n)      Doesn’t comply with these terms.

Community virtual events Terms and conditions

Chesterfield borough council
Community virtual events
Terms and conditions

These terms and conditions apply to videos, recordings, music, images, clips, texts, spoken words and photographs (“creations”) that you upload to Chesterfield Borough Council’s website for the purposes of a Community Virtual Event.

There might be other terms

Sometimes uploading a creation to our website means using a tool provided by someone other than the Council. Sometimes the provider’s terms and conditions apply to using their tool. Do read their terms (which you can search for online) as they tell you what the provider can do with your creation when you use their tool.

Personal Information

We (or the provider we use so you can upload your creation) will not share the personal information you provide to us without letting you know first. Read more on how we use your personal data in our privacy policy

We will only use your personal information for the purposes of managing and producing the virtual event:

  • Any contact details we collect will only be used for communicating with you about your creation and will not be shared with anyone else.
  • We usually show your name alongside your creation. We’ll try to remove it if you ask us to, but this isn’t always possible.
  • Please be aware that any personally identifiable information that is included in your creation will be published on the internet. This will include uploading your creation to video hosting platforms (YouTube) and social media.

When you submit your creation to us, you are giving us consent to use your personal information as described above. You can withdraw this consent by contacting dpo@chesterfield.gov.uk, but please be aware that once your creation is published on the internet, we may not be able to recover all copies of it.

You can find more information about the way the council uses your personal information, and your individual rights, by going to www.chesterfield.gov.uk/privacy.

We hope to use your creation

But we can't guarantee it.

We won't pay you for it

We appreciate you sharing your creation with us but sadly we can’t pay you.

Moral rights

When you upload a creation, you give up your moral rights to it. That means we can:

  • Use your creation without identifying you as the creator.
  • Edit or change your creation and you won’t be able to say we’ve treated it in a “derogatory” way. 

Music

The Council will have an online live concert licence for the event when it is streamed online:

The Online Live Concert licence covers the communication to the public and associated mechanical and synch rights of our members' repertoire through digital services.  

The Online Live Concert Licence covers the global repertoire for audiences within the UK. It also covers the musical works owned or controlled by PRS members and, subject to agreed mandates, international audiences via representation agreements with our partner societies. 

Literature

It is the responsibility of the participant to obtain permission to use a work in copyright.

General rule Copyright in the UK for most works lasts until 70 years after the end of the year of the author’s death (‘life plus 70’). The same applies in most countries now. For a work of joint authorship, a work by two or more authors in which the contributions of the authors are not discrete, the period of protection runs from the death of the author who dies last.

For further information see https://societyofauthors.org/SOA/MediaLibrary/SOAWebsite/Guides/Guide-to-Copyright-and-Permissions.pdf

We might contact you

To check if you’ve got permission to use any music, images, clips or text in your creation. Or just for administrative purposes.  We will have to act as “gatekeeper” on rights before the event is streamed to satisfy ourselves that there is no breach of copyright for each item included in the event.

When you own the copyright

You own the copyright if your creation is completely new and original. Which usually means it doesn’t feature anyone else’s content, such as videos and music.

If so, you can do whatever you like with it.

When you don't own the copyright

If your creation contains content – like images, sounds, music or video – made by someone else, the copyright for that content may belong to them.

Which usually means you’ll have to get their permission to do anything with your creation. That includes posting, submitting or uploading it to the Council.

Once you’ve got permission, you can share your creation with the public. On your website, for instance, or on social media.

What the Council can do with your creations

When you share your creation with us, we try to tell you exactly what we’re going to do with it. But that’s not always possible, so here’s what might happen…

When you post, upload or contribute a creation, we can:

a. Use, host or store it in the Council’s services and content

So you might see your creation on the Council’s website, social media or on other sites who have our permission to feature some of our content.

b. Copy, change or translate it, or make things inspired by it

We will only edit your creation where necessary. 

c. Moderate it

Which means we can review, edit, remove or decide not to display it. And, if it breaks any laws, we can refer it to the police and other authorities.

d. And we can use it

  • Anywhere in the world
  • In any medium (for example TV, the internet, radio and apps)
  • For as long as we want.

And anyone we work with can do those things too.

What you can't send us

Don’t send us anything that:

(a)      Was made by someone else, or that copies someone else's creation.

(b)      Is illegal or defamatory (damaging to someone else’s reputation).

(c)      Is inappropriate (offensive, off-topic or disruptive).

(d)      Contains personal details.

(e)      Contains spam.

(f)       Promotes a political party or breaks election or referendum rules. 

(g)      Puts children at risk.

(h)      Infringes anyone’s rights (that includes privacy rights).

(i)       You’ve made as part of your job or for your business.

(j)       Promotes a business.

(k)      Identifies someone (unless you have their consent or, if they’re under 16, the consent of their parent or guardian).

(l)       Is in contempt of court.

(m)     Contains links to content that can't be seen easily, may be unsafe (viruses, worms, spyware and Trojans) or automatically launches lots of windows.

(n)      Doesn’t comply with these terms.